Operating income, cash basis
Matched to your books, updated daily. Loan and line of credit repayments treated as debt paydown, so operating margin reads true and a large purchase shows as a purchase rather than a loss.
17%operating margin
Reconciled financial reporting for owner operated businesses
What did you
actually make
last month?
Every dollar in and every dollar out, from every system you run on, reconciled overnight and waiting for you by morning. You run the business on numbers instead of estimates.
Book a look at your numbers
30 minutes. Nothing connected.
Reconciled P&L
CASH BASIS · MAY
Gross revenue248,000
Processing & platform fees(9,420)
Advertising(16,850)
Refunds & credits(3,200)
Net revenue218,530
Direct costs(81,000)
Operating expense(96,000)
Operating income41,530
Refreshed 06:00 today
TIES TO QUICKBOOKS
Pulls from
- QuickBooks
- Your bank
- Billing
- Payroll
- Your CRM
The nightly workbook
The answer exists. It is just spread across five systems.
Most businesses between one and five million cannot answer a simple question quickly. What did we make last month, after everything that gets taken out before the money reaches us, and after what it cost to deliver the work. Somebody rebuilds that by hand every month, and the margin for error grows with the business.
Today
- Numbers stitched across five systems by hand
- Bank, billing and books reconciled manually every month
- Margins that look right until someone checks
- A close that lands weeks after the month it describes
- Errors that compound as the business grows
Tomorrow, 6am
- Pulled and reconciled automatically, overnight
- Fees, refunds and adjustments put in the month they belong to
- Live margins, with missing costs flagged not hidden
- A daily digest that adds up, and alerts when something moves
- One database, so the same number means the same thing everywhere
What you see
Four numbers you cannot get today.
What you billed against what you kept
Between the invoice and the deposit sit processing fees, platform charges, discounts, write offs and credits. Every line is classified, transfers stripped so nothing is counted twice, and each deposit allocated to the period it actually belongs to.
88%kept after fees & adjustments
Profit by client, job or product
Which work makes money and which quietly does not. Anything missing a cost is flagged rather than silently averaged into everything else, so a margin is never wrong without you knowing.
212clients & jobs, live
What a client is worth
Retention, repeat work and lifetime value, alongside what your marketing is actually earning per client rather than per campaign.
68%revenue from returning clients
On top of the numbers
Intelligence belongs above the reconciliation, not inside it.
The reconciliation is deterministic. Plain SQL, no model in the path, the same inputs producing the same answer every night. What sits on top of it can be smarter, because by then the numbers already tie.
Alerts when something moves
Margin on a client or a job drops, receivables age, a cost category jumps. You hear about it the morning it happens rather than at close.
Answers in plain language
Ask what happened to margin in May and get an answer built from the reconciled tables, with the figures it used shown alongside it.
A digest that reads like a note
The 6am summary tells you what changed overnight and why, rather than handing you another page of numbers to interpret.
Every figure quoted back to you comes from the same reconciled tables the reports are built on. It cannot invent a number that is not in the database, and it never writes one back.
How it runs
In your cloud. Read only. Nothing it does can change your books.
It sits inside your own environment and signs in with the accounts your team already uses. Every connection is one way.
Your tenant
Runs in your own cloud account, not ours. If we part ways, it stays with you.
Read only
Every credential is least privilege. It cannot place an order, move money or post a journal. Because it never writes to your books, it stays outside your financial reporting controls.
Inspectable
The reconciliation is plain SQL you can read, not a black box. The same number means the same thing on every view.
Four weeks
Live on a daily cadence, reconciled to your existing workbook, with your team trained to run it.
Data residency, access and logging, credential handling,
subprocessors, exit and deletion, breach notification.
Read the security detail.
Runs on SOC 2 audited cloud infrastructure ·
Our own SOC 2 program is underway
Investment
A lower start, with the platform run for you.
One build, then a managed service that keeps it reconciled and evolving. Cloud is billed on your own subscription and passed through at cost, so you are never marked up on infrastructure you own.
Build
Everything above, live in about four weeks, with your
history loaded and reconciled. Scoped to the systems you run on and
how far back the history goes.
From$20,000
Managed service
We operate it. Monitoring, reconciliation oversight, and
continued development of your reporting.
From$2,000 /mo
Cloud
Hosting, database and backups, on your own subscription
and passed through at cost.
About$600 /mo
Final scope and price are confirmed after the thirty minutes, before anything is signed. Forty percent to begin, the balance as each stage is delivered and verified. A mutual confidentiality agreement is in place before anything connects to live data.
Start with a look at your numbers.
Thirty minutes, nothing connected to anything. We walk through what you are working with today and what the reconciled version would look like. If it is not worth doing, we will tell you.
What the thirty minutes covers
- Where your numbers live today, and who assembles them
- The one question you cannot answer quickly
- What your reconciled P&L would actually show
- Whether this is worth building for you